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HINTS for PAPER PRESENTERS

Each participant will only be allowed to present one paper during the conference. Coauthored papers may be presented by any of the participating coauthors.

The basic format of all PAPER SESSIONS (plenary as well as parallel) is as follows.

Each session normally include three papers and lasts about one and a half hours.

The standard time schedule looks like this:

  • First paper presentation by the author = 15 minutes
  • Second paper presentation by the author = 15 minutes
  • Third paper presentation by the author = 15 minutes
  • First discussant of all three papers = 12 minutes
  • Second discussant of all three papers = 12 minutes
  • General discussion and replies from the authors = approximately 20 minutes.

Projectors will be available for PowerPoint presentations. Please bring your presentation on a USB memory device.

With a conference of this size we ask you to remember some basic rules when making your presentation. In order that everyone has sufficient time to speak it is important that you exercise discipline, particularly time management. These notes are intended to inform you of how each session will be organized.

  • Please arrive at the appropriate room five minutes before the session is due to start. All rooms are equipped with black out facilities and a projector for Power Point presentations. Please note that if choosing PowerPoint you must arrive with your presentation on a USB memory device and load it yourself onto the machine provided in the room BEFORE the start of the session. It might be a good idea to do so well in advance as not all versions of PowerPoint function equally well on all projectors. Solicit advice at the info desk or through student assistants if experiencing trouble.
  • Introduce yourself to the other presenters and the chair. Give the chair your biographical details for use in introducing you. Ideally to assist the chair these should be in writing.
  • Present your paper in judicious language. Disclose any financial or other interest you might have in the subject matter of the papers. Acknowledge contributions of co-authors. Structure your presentation so that you have time for your findings and their possible implications (when relevant). Avoid or explain uncommon abbreviations or terms.
  • The chair will tell you at the beginning of the session how long your presentation can last. This will inevitably vary between sessions depending on the number of papers to be presented. In a one and a half hour session with three papers you should aim to speak for no more than 15 minutes leaving time for your discussants and for the floor.
  • We have asked session chairs to be very strict in terms of time management so that each presenter has an equal amount of time.
  • During your presentation the session chair will pass you three cards indicating that your time allocation is coming to an end. - Five minutes presentation time remaining. - Two minutes presentation time remaining. - If you are shown the RED card this means your time is over. Finish your sentence and STOP your presentation. Chairs have been asked to be polite but firm in allocating time.